Trevor AI alternative for freelancers who bill by the hour

Trevor AI and TaskBerry use the same word, capacity, and only one of them does the math. Trevor's freelancer page says you can visually gauge your capacity before committing. That sentence is doing all the work. There is no hour budget behind it, so nothing turns red when the day is already too full.

That gap is the whole comparison. Below: Trevor AI, TaskBerry, plus Sunsama and Morgen, judged on one question. Does the tool tell you the day is overbooked before you say yes, or does it just draw a tidy list.

Trevor AI or TaskBerry: the one-line verdict

Pick TaskBerry if you bill clients and want the day to warn you before it is overcommitted. Pick Trevor AI if you want fast calendar time-blocking at a low price and do not bill by the hour. They sit at nearly the same price and spend it on different jobs.

How the four planners compare

Where does Trevor AI fit best?

Trevor AI is the closest tool to TaskBerry on price and language, and a clean, fast AI calendar time-blocker. Pro is $5/mo annual or $6/mo monthly (as of July 2026), and there is a free tier. If your work already lives in your calendar and you want an AI to drop tasks into open slots, it does that well.

The catch is the capacity claim. Visually gauge your capacity before committing is a phrase, not a number that changes color. Say a client message asks for a quick extra thing today. On Trevor's timeline the new block slots in and the day still looks fine, because a timeline always has more room below the fold. You find out at 5pm that it did not fit. Trevor also does not bill and produces no client report, so the hours you block never become a deliverable.

What does Sunsama do that Trevor does not?

Sunsama actually does the arithmetic. Its workload counter sums your planned task time against a daily hour threshold, default 6 hours, and turns yellow as you near it and red once you pass it. It is the most thoughtful daily-planning ritual in the category, and it earns real respect here.

The gap is freelancer-shaped, not a missing capacity feature. Sunsama does not bill by client and produces no client-ready report, so your planned and tracked hours never turn into the invoice line you send. And it costs around three to four times TaskBerry Pro, at around $20/mo with no free tier (as of July 2026). If price is no object and the ritual is what you want, it is a fair pick.

Is Morgen a real capacity tool?

Partly. Morgen's AI planner evaluates your day and highlights tasks at risk of being late, which is genuinely useful if you want an assistant arranging your calendar. But a risk flag pinned to a calendar is not an hours budget you own and set. It tells you a task might slip; it does not tell you the whole day adds up to more hours than you have.

Morgen also does not bill, and it dropped its free plan in March 2026, so you start at $15/mo yearly or $30/mo monthly (as of July 2026). For calendar-native AI planning it is strong. For knowing whether today is doable before you commit, and for turning hours into money, it is not built for that.

Where TaskBerry wins, and where it does not

TaskBerry is the only one of the four that does the overflow math and turns hours into a per-client report, at roughly Trevor's price. Every task gets a real time size: S, M, L, XL, XXL map to 30, 90, 180, 240, and 360 minutes. You set the hours you actually have that day. When the plan goes over, the board turns red before you start. One is a phrase; one is a number that changes color. You can watch it happen: drag the hours slider on the interactive demo and see a full day recolor as the available hours drop.

That red is what changes the answer to a client. Take a designer on three retainers who logs time all week. When a quick extra thing today would push the day into overflow, the board shows it before the yes, so tomorrow becomes an honest answer instead of a guess. At month end those tracked hours land against the right client label and become a client-ready hours report with a white-labeled PDF export, the part Trevor, Sunsama, and Morgen all leave to you. There is a weekly planner for the same math across a week, and Berry turns a rough brain dump into tidy, time-estimated tasks.

Now the honest limits, because they matter for this choice. TaskBerry is deliberately narrow: one screen, one day, one person. It has no team boards and no project management across a company. It does not auto-schedule your calendar; it tells you whether the day fits and where the overflow is, but it will not drag blocks around your Google Calendar for you. If you need any of that, Trevor's or Morgen's calendar-native approach will suit you better. The free tier is real but capped: three active labels and three brain dumps a month.

Which planner should you pick?

The short version, by how you work:

• You live in your calendar and do not bill by the hour: Trevor AI.
• You want the most polished daily-planning ritual and price is no object: Sunsama.
• You want an AI to plan your calendar and flag late risks: Morgen.
• You bill clients by the hour and need to know the day is doable before you say yes: TaskBerry, the only one that does the overflow math and turns hours into a per-client report, at roughly Trevor's price.

If you want the wider field first, the rundown of task apps freelancers actually use sets the context. But the fastest way to tell which camp you are in costs nothing: open a full day, drag the hours down, and watch whether the tool turns red or just keeps the list looking neat.