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Capacity planning

A day holds a fixed number of hours. These posts are about seeing whether the work still fits before you commit to it, so the plan is honest by the time you start.

See how capacity planning works

Trevor AI alternativefreelance planning

Trevor AI alternative for freelancers who bill by the hour

Trevor AI and TaskBerry both say capacity. Only one turns the board red before your day is overbooked, and only one turns your hours into a client report.

billable hoursfreelance

How many billable hours per week is realistic

Full-time hours are not billable hours. For most solo freelancers, 20 to 30 billable hours a week is realistic, not 40. Here is how to find your own number.

freelance admintime budgeting

Freelancer admin time budget: how much per day

Most freelancers plan billable hours first and squeeze admin into the cracks. Do it the other way: budget admin off the top, then plan against what is left.

todoist alternativefreelance planning

Todoist alternative for freelancers: the capacity test

Most roundups rank capture speed. For a freelancer who bills by the hour, the real question is whether the tool warns you the day is full before you commit.

akiflow alternativefreelance planner

Akiflow alternative for freelancers: 5 planners compared

Akiflow captures tasks fast, but never tells you the day is already full. Five freelancer planners compared on the one thing that stops overcommitting.

freelancingcapacity planning

What is a freelancer client waitlist?

Book the clients you want into a real future start slot instead of cramming them into a full week, and keep the yes without breaking this week's promises.

freelancingcapacity planning

Freelancer taking on too much work? Triage first

Already buried under freelance work? Here's how to triage what to drop, delay, or reshuffle, and how to stop landing here every month.

todoistticktick

Todoist vs TickTick for freelancers: which fits client work

Both apps are brilliant at the list. Neither tells you whether Friday already has room before you accept more work.

freelancingdeadlines

How to renegotiate a deadline with a freelance client

The honest move when a week tips over capacity is to ask for a new date before you miss the old one, not after.

motion alternativefreelance planning

Motion alternatives for freelancers: 4 honest picks

Motion fills your calendar automatically. The honest gap for a solo: it never tells you the week was already full before you said yes.

capacityfreelancing

How to stop overcommitting as a freelancer

The overcommit happens at the moment you say yes, not weeks later when five deadlines stack on one Friday. Here is how to catch it earlier.

sunsama alternativefreelance planner

Sunsama alternative for freelancers: the capacity test

Six planners compared on one question: which one tells you your day and week are already full before you take on the next job.

capacity planningfreelancer

Capacity planning for freelancers: know when your day is full

Capacity planning sounds like something for HR departments and scrum teams. But as a solo freelancer, you need it more than anyone. You have no colleagues to tell you when you're overloaded. Here's how to track that yourself.