Blog

Capacity planning

A day holds a fixed number of hours. These posts are about seeing whether the work still fits before you commit to it, so the plan is honest by the time you start.

See how capacity planning works

Trevor AI alternativefreelance planning

Trevor AI alternative for freelancers: real capacity math

Trevor AI and TaskBerry both say capacity. Only one turns the board red before your day is overbooked, and only one turns your hours into a client report.

billable hoursfreelance

Billable hours per week: find your own number

Full-time hours are not billable hours. For most solo freelancers, 20 to 30 billable hours a week is realistic, not 40. Here is how to find your own number.

freelance admintime budgeting

Freelancer admin time budget: how much per day

Most freelancers plan billable hours first and squeeze admin into the cracks. Do it the other way: budget admin off the top, then plan against what is left.

todoist alternativefreelance planning

Todoist alternatives for freelancers: 5 compared

Most roundups rank capture speed. For a freelancer who bills by the hour, the real question is whether the tool warns you the day is full before you commit.

akiflow alternativefreelance planner

Best Akiflow alternatives for freelancers: 5 compared

Akiflow captures tasks fast, but never tells you the day is already full. Five freelancer planners compared on the one thing that stops overcommitting.

freelancingcapacity planning

Freelancer client waitlist: say yes without overbooking

Book the clients you want into a real future start slot instead of cramming them into a full week, and keep the yes without breaking this week's promises.

freelancingcapacity planning

Freelancer taking on too much work? Triage first

Already buried under freelance work? Here's how to triage what to drop, delay, or reshuffle, and how to stop landing here every month.

todoistticktick

Todoist vs TickTick for freelancers: which fits client work

Both apps are brilliant at the list. Neither tells you whether Friday already has room before you accept more work.

freelancingdeadlines

How to ask a freelance client for more time on a deadline

The honest move when a week tips over capacity is to ask for a new date before you miss the old one, not after.

motion alternativefreelance planning

Motion alternatives for freelancers who overcommit

Motion fills your calendar automatically. The honest gap for a solo: it never tells you the week was already full before you said yes.

capacityfreelancing

How to stop overcommitting as a freelancer

The overcommit happens at the moment you say yes, not weeks later when five deadlines stack on one Friday. Here is how to catch it earlier.

sunsama alternativefreelance planner

Sunsama alternatives for freelancers who overbook the week

Six planners compared on one question: which one tells you your day and week are already full before you take on the next job.

capacity planningfreelancer

Capacity planning for freelancers: know before you say yes

A four-step method to see whether today's tasks fit the hours you have, so you find out your day is too full at 9am instead of 5pm.