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TaskBerry

Common questions about planning your day

The questions worth settling before you trust a planner with your day: whether it is already too full before you say yes, how the client hours you log become a bill, and where Free ends and Pro begins.

How it works

What does Berry do?
Berry is your AI assistant. Give it a rough brain dump, tasks and calls and deadlines, whatever is in your head, and it hands back a structured list with size estimates and labels. It writes your end-of-day summary too, so you can see what you actually shipped. It plans for you. It never judges your plan.
What is the capacity bar for?
This is the whole idea behind TaskBerry. A day has a fixed number of hours. Your task list has no clue. So every task carries a size, the sizes add up, and the bar shows how much of the day you have already spent on paper. Go over your capacity and the overflow turns red. You see the day is too full before you start, not at 5pm when there is nothing left to move.
What do task sizes S, M, L, XL, XXL mean?
S is 30 minutes, M is 90, L is 3 hours, XL is 4, XXL is 6. None of those fit? Set an exact estimate on any task. Treat the sizes as rough guides, not rules. Use whatever matches how you actually work.
How many billable hours a week is realistic?
There is no standard number, and a working week always holds more hours than you can bill, because admin, sales, breaks and the switch between clients eat the rest. The point is to see that gap before you overcommit: give each task a time size, set the hours you actually have, and the board turns red when the plan runs over. To sanity-check a weekly figure for your own days, the billable-hours calculator does the math.Open the billable-hours calculator

Berry and the AI

Is the AI assistant actually useful?
Depends on what you feed it. Write a proper brain dump with context, client names, deadlines, and rough timings, and Berry gives you back a plan worth keeping. Type 'meetings and emails' and you get a vague list back, because that is all you gave it. And be clear on what Berry is: an estimator, not a mind reader. The sizes it picks are a starting point, and you will correct some of them yourself.
Can I use TaskBerry without the AI?
Yes. The AI is optional. The board, the capacity bar, deadlines, recurring tasks, time tracking: all of it works with zero AI. Plenty of people add every task by hand and only call on Berry for the end-of-day summary.

Plans, features and your day

What's the difference between Free and Pro?
Free is a real plan, not a trial. You get the full board, the capacity bar, deadlines, recurring tasks, and one AI request a day. Pro is €9.95 a month. It adds unlimited AI, the assistant for morning and end-of-day planning, work sessions, client reporting, CSV export, and projects.
How does TaskBerry help me bill clients?
Every hour you log gets a label, so your time sorts itself by client while you work. At the end of the month TaskBerry adds those hours up per client and lays them out in a report you can check line by line, then export as a CSV or a PDF to build the invoice on. Billing stops being a Friday-afternoon reconstruction of where the week went. The client report and export live in Pro.See what Pro includes
What is a work session?
A work session is a block of focused time you log after the fact. Set a start and end, link the tasks you worked on, and note the minutes each one took. That feeds your monthly client reports, so billing stops being end-of-month guesswork.
What is a project?
A project holds related tasks together: a client deliverable, or a theme that keeps coming back. Tasks inside a project share a label and a color accent. Reach for one when work spans days or weeks and you want to track it without losing the one day at a time structure.
How do labels work?
Labels are your own categories. 'Client A', 'Admin', 'Deep work', 'Personal', whatever fits how you work. Every task gets one. They group your hours in your client reports, so you can see where the time actually went instead of guessing.
What happens to tasks I didn't finish?
They stay put. Nothing moves on its own. Move them to tomorrow, drop them to the backlog, or leave them where they are. A carried-over task is usually not a discipline failure. The day only had so many hours, and the list asked for more. The end-of-day assistant flags what is left and asks what you want to do. Your call, every time.