Todoist alternative
A Todoist alternative that knows how long your day is
Todoist is the most mature task list there is, and quick capture is its craft. But a list of forty tasks looks as calm as four. TaskBerry sizes every task, turns the board red before the day is overbooked, and bills the hours per client. It is not a faster list, it is the one that tells you the day is already full.
Honest fit
Who each one is really for
Todoist fits people who live by a list
Nothing keeps a task list better than Todoist. Quick add reads plain language, the filters go deep, it runs on every device, and a huge ecosystem plugs into it. If your work and life both live in one trusted, flexible list, Todoist has earned that spot, and it is cheaper than we are.
TaskBerry fits one freelancer deciding what to take on
If you run 2 to 5 clients on your own, the risk is not a messy list. It is saying yes to a week that was already full. TaskBerry sizes each task, sets the hours against the ones you actually have, turns the board red when it runs over, and rolls the time you log into a per-client report you can bill.
Same full day
Keep a tidy list, or see it will not fit
Both tools can hold the same overloaded day. What they tell you about it is the real difference.
9 hours of work planned into a 6 hour day.
TaskBerry
The board turns red and hands you the choice
Every task gets a time size automatically. The bar fills as you plan and turns red when the day runs over, so you decide what to drop before you commit.
3h over before you start
Todoist
A clean list, however long it gets
Todoist captures tasks fast and keeps a tidy, checkable list. Forty tasks look as calm as four. On Pro you can add a duration, but nothing sums the hours or tells you the day is over.
Todoist shows the tasks, never that they add up to too much.
Side by side
TaskBerry next to Todoist
| Comparison of TaskBerry and Todoist across capacity, price, and scope | TaskBerry | Todoist |
|---|---|---|
| How you handle a full day | The board sizes each task and turns red, so you choose what to drop before you commit. | Keeps a clean list, but forty tasks look like four and nothing warns the day is over its hours. |
| Task capture | Berry turns a brain dump into time-estimated tasks. | Excellent. Fast natural-language quick add, plus voice capture with Ramble. |
| Capacity view | An hours budget you own, red before you start. | Durations and a calendar layout on Pro, but no summed hours against the day and no overload warning. |
| Client billing and reports | Built in. Bill hours per client and export a report. | Not built in. |
| Time tracking | Built in, per task. | None. Todoist tracks tasks, not the hours they take. |
| Price | €9.95 a month, VAT included. | Free tier; Pro $5 a month; Business $8 per user a month, as of July 2026 (USD). |
| Integrations and ecosystem | Focused and small. Calendar and the essentials, not a plugin marketplace. | Huge. Connects to almost everything, on every platform. |
| Built for | One freelancer running 2 to 5 clients. | Anyone keeping a list, across work and life. |
How you handle a full day
- TaskBerry
- The board sizes each task and turns red, so you choose what to drop before you commit.
- Todoist
- Keeps a clean list, but forty tasks look like four and nothing warns the day is over its hours.
Task capture
- TaskBerry
- Berry turns a brain dump into time-estimated tasks.
- Todoist
- Excellent. Fast natural-language quick add, plus voice capture with Ramble.
Capacity view
- TaskBerry
- An hours budget you own, red before you start.
- Todoist
- Durations and a calendar layout on Pro, but no summed hours against the day and no overload warning.
Client billing and reports
- TaskBerry
- Built in. Bill hours per client and export a report.
- Todoist
- Not built in.
Time tracking
- TaskBerry
- Built in, per task.
- Todoist
- None. Todoist tracks tasks, not the hours they take.
Price
- TaskBerry
- €9.95 a month, VAT included.
- Todoist
- Free tier; Pro $5 a month; Business $8 per user a month, as of July 2026 (USD).
Integrations and ecosystem
- TaskBerry
- Focused and small. Calendar and the essentials, not a plugin marketplace.
- Todoist
- Huge. Connects to almost everything, on every platform.
Built for
- TaskBerry
- One freelancer running 2 to 5 clients.
- Todoist
- Anyone keeping a list, across work and life.
Price, honestly
Todoist is cheaper. Here is what the difference buys.
No spin: Todoist Pro is $5 a month, as of July 2026, and Todoist has a free plan you can stay on for a long time. TaskBerry Pro is €9.95 a month with VAT included, and it also has a real free plan. TaskBerry costs more because it does the thing Todoist does not: it sizes your day, turns the board red before you overcommit, and bills the hours per client. If a fast task list is all you need, Todoist is the better-value pick, and we will say so.
- TaskBerry Free
- €0, forever
- TaskBerry Pro
- €9.95 / month, VAT incl.
- Todoist Pro
- $5 / month (USD)
Switching
Trying it does not undo Todoist
Start on the free plan in a couple of minutes and keep Todoist open in another tab. If seeing the day before you commit, and billing the hours after, turns out to be what you were missing, moving a handful of tasks and your labels over takes minutes. If a fast list is all you needed, you have lost nothing.
More comparisons
See how TaskBerry compares to the rest
One honest comparison at a time.
Straight answers
Questions worth asking first
- Is TaskBerry a full Todoist replacement?
- No. If you live by a flexible task list across work and life, with deep filters, labels, and a big integration ecosystem, Todoist does that better than we do, and for less. TaskBerry replaces it only if your real need is capacity: seeing a week is already full before you say yes, and billing the hours afterward.
- What does Todoist do better?
- Capture, filters, and reach. Todoist's quick add reads plain language, its filters go deep, it runs on every platform, and a large ecosystem plugs into it. As a general task manager it is more mature than TaskBerry, and cheaper.
- Does Todoist track time and bill clients?
- No. On Pro you can add a duration to a task and lay it on a calendar, but Todoist never sums those hours against your day or warns you before you overcommit, and it has no time tracking or client billing. TaskBerry does both.
See if the week is already full
Start free, add a real week, and watch the bar. You will know in five minutes whether this is your kind of planner.