Sunsama alternative
A Sunsama alternative where your logged hours turn into client reports
Sunsama plans a calm, realistic day, and it is one of the most thoughtful planners in the category. TaskBerry works the same way and sizes each task in minutes, so the board turns red when the plan runs past the hours you have. The difference: your logged hours become a client-ready report, and Pro is €9.95 a month.
Honest fit
Who each one is really for
Sunsama fits calendar-heavy and team work
If your day lives in Google or Outlook, you plan around a lot of meetings, or you want a shared workspace to coordinate with a few people, Sunsama is the more mature fit. Its calendar sync and guided ritual are good, and we are not going to pretend otherwise.
TaskBerry fits one freelancer asking one question
If you run 2 to 5 clients on your own and the real risk is saying yes to a day that is already full, TaskBerry is built for exactly that. One screen, one day, one person, no seats and no team overhead.
Same full day
Two ways to see the same full day
Both tools can tell you a day is overbooked. The honest difference is where and how you see it.
9 hours of work planned into a 6 hour day.
TaskBerry
The board sizes it and turns red
Every task gets a time size automatically. The bar fills as you add work and turns red on the screen you already live in, no number to maintain.
3h over before you start
Sunsama
You enter the times yourself
You type a planned time for each task, and Sunsama totals them inside its plan-your-day flow so you can see the day filling up.
Side by side
TaskBerry next to Sunsama, fairly
| Comparison of TaskBerry and Sunsama across capacity, price, and scope | TaskBerry | Sunsama |
|---|---|---|
| How you see a full day | Always on. The board sizes each task and the bar turns red before you start. | The planned times you enter, totaled inside the daily planning flow. |
| Free plan | Yes. Unlimited tasks, capacity bar, deadlines, time tracking. | No. 14-day free trial, no card needed, then paid. |
| Price | €9.95 a month, VAT included. | $22 a month, or $17 billed yearly (USD). |
| Built for | One freelancer running 2 to 5 clients. | Solo, with optional shared workspaces. |
| Calendar sync | Not built in. | Google and Outlook calendar sync. |
| Teams | Not built in, solo by design. | Shared workspaces to invite a few people, but each person pays individually. No team plan. |
| Daily planning | A board you glance at, no guided flow. | A guided plan-your-day ritual. |
| AI | Berry turns a brain dump into time-estimated tasks. | Daily summaries and auto-scheduling. |
| Time tracking | Built in, per task. | Built in, per task. |
How you see a full day
- TaskBerry
- Always on. The board sizes each task and the bar turns red before you start.
- Sunsama
- The planned times you enter, totaled inside the daily planning flow.
Free plan
- TaskBerry
- Yes. Unlimited tasks, capacity bar, deadlines, time tracking.
- Sunsama
- No. 14-day free trial, no card needed, then paid.
Price
- TaskBerry
- €9.95 a month, VAT included.
- Sunsama
- $22 a month, or $17 billed yearly (USD).
Built for
- TaskBerry
- One freelancer running 2 to 5 clients.
- Sunsama
- Solo, with optional shared workspaces.
Calendar sync
- TaskBerry
- Not built in.
- Sunsama
- Google and Outlook calendar sync.
Teams
- TaskBerry
- Not built in, solo by design.
- Sunsama
- Shared workspaces to invite a few people, but each person pays individually. No team plan.
Daily planning
- TaskBerry
- A board you glance at, no guided flow.
- Sunsama
- A guided plan-your-day ritual.
AI
- TaskBerry
- Berry turns a brain dump into time-estimated tasks.
- Sunsama
- Daily summaries and auto-scheduling.
Time tracking
- TaskBerry
- Built in, per task.
- Sunsama
- Built in, per task.
Three ways people ask it
Which Sunsama alternative are you really after?
People land here from a few different questions. Here is a straight answer to each.
- A free Sunsama alternative
- Sunsama has no free plan, just a 14-day trial, and then it is paid. TaskBerry has a real free plan you can stay on: unlimited tasks, the capacity bar, deadlines, and time tracking. Client billing and reports sit in Pro. If the planning ritual is what you love about Sunsama, nothing here is free will match that. If you mostly want to see the day is full without a card, the free plan does that from day one.
- A cheaper Sunsama alternative
- Sunsama is the most thoughtful daily-planning ritual in the category, and it is priced like a premium tool with no free tier. TaskBerry sits well below it, because it does less on purpose: one screen for one person, no calendar engine, no seats. The price gap just below spells out the exact numbers for each.
- Something Sunsama does not do
- Sunsama already does the capacity part well: it sums the hours you plan and warns you when the day is overcommitted, and it tracks time per task. What it does not do is turn those tracked hours into a rate, a client report, or an invoice line. TaskBerry is built around that last mile, so the week you plan and track becomes the report you bill.
The price gap
What it costs, plainly
TaskBerry has a real free plan you can stay on, and Pro is €9.95 a month with VAT included. Sunsama has no free plan and costs $22 a month, or $17 billed yearly (USD), as of October 2026. The gap is the point: TaskBerry does less, on purpose, for one person.
- TaskBerry Free
- €0, forever
- TaskBerry Pro
- €9.95 / month, VAT incl.
- Sunsama
- $17 to $22 / month (USD)
Switching
Trying it does not undo Sunsama
You can start on the free plan in a couple of minutes and keep Sunsama open in another tab. If TaskBerry fits the way you plan, the move is small: a handful of tasks and your labels. If it does not, you have lost nothing and you keep your free plan.
More comparisons
See how TaskBerry compares to the rest
One honest comparison at a time.
Honest answers
Questions worth asking first
- Is TaskBerry a full Sunsama replacement?
- No. If you need calendar sync, a shared workspace, or a guided daily ritual, Sunsama does those things better. TaskBerry is a replacement only if your real need is solo capacity: seeing that today is already full before you commit.
- What does Sunsama do better?
- Calendar sync with Google and Outlook, shared workspaces for light coordination, and a more mature, guided plan-your-day flow. It has been at this longer, and for calendar-heavy work it shows.
- Why is TaskBerry cheaper?
- Because it does less, on purpose. There are no seats to pay for, no team features to build, and no calendar engine to run. It is one screen for one person, so the price stays at €9.95 a month and the free plan is real.
- Is there a free Sunsama alternative?
- Sunsama itself has no free plan, only a 14-day trial, so if free is the point you do need to look elsewhere. TaskBerry has a real free plan: unlimited tasks, the capacity bar, deadlines, and time tracking, with client billing and reports in Pro. It will not replace Sunsama's guided ritual, but it does let you see the day is full without paying first.
- Does Sunsama have a capacity view like TaskBerry?
- Yes, and this is the honest part: Sunsama is the real incumbent here. It sums the hours you plan against a daily limit and warns you when the day is overcommitted, with a threshold you can set per day. The difference is not capacity, it is what happens to the hours afterward. TaskBerry turns the time you track into a per-client report you can bill, and it has a real free plan at a lower price.
See if today is already full
Start free, add a real day, and watch the bar. You will know in five minutes whether this is your kind of planner.