How the capacity bar works

Above today's tasks sits a bar. It shows whether what you've planned fits in the time you have left today. Green fits. Anything red is more than the day can hold.

What you see

This is the bar in your planner on a morning with four tasks and a one-hour meeting.

Above the first task that no longer fits completely, you'll see Doesn't fit today. That task and everything below it get a red edge. The first one still partly fits, the rest don't fit at all. On a wide screen every card also has a small strip showing where that task falls in your day. If a task runs past the time you have left today, its strip gets a red hatched end.

How TaskBerry counts

The time left for tasks is the smaller of two numbers: your day capacity minus your meetings, or the time until your end time.

Early in the day your day capacity minus your meetings is the limit. Once the time until your end time is shorter than that, the clock is. That is why the bar can turn red without you adding anything: time simply moves on. The sentence under the bar then talks about the time you have left today instead of your day capacity.

A task counts with the time still left in it. If you've already worked an hour on a three-hour task, it counts for two hours. If a task runs over and isn't done yet, it keeps counting as the smallest size. Ticked-off tasks don't count.

Hours you've already worked don't come off your day capacity. They only make the task itself smaller.

Try it

This is an example day at half past one. Move the clock under What time is it?, add a meeting, pick a different size or move a task, and watch what the bar does. Start over takes you back to the beginning. On the recurring task, the buttons for another day are greyed out: a task like that can only go to the backlog. Recurring tasks explains why.

The sizes

Every task has a size. The bars on the card show which one, and the capacity bar counts the time that goes with it.

Not sure how long something takes? Pick the size that comes closest. If none of them fit, click the bars on the card. Below the sizes you'll find Custom time, where you enter the hours and minutes yourself. That works on a task already in your planner.

When the bar is red

The bar never stops you. It only shows what no longer fits, so you choose in the morning instead of finding out at five o'clock.

• Move a task to another day

  The card has small buttons: the arrow sends it to your next workday, the calendar opens Another day… so you pick the day yourself, and the tray puts it in your backlog. Hover over a button to see what it does. On a narrow screen or in a narrow column these options sit under Move. A recurring task can only go to the backlog.

• Put it in the backlog

  With the tray, To the backlog, it is no longer on any day and counts nowhere until you bring it back.

• Check the size still fits

  A task that is half done, or turned out smaller than you thought, can take a smaller size. Click the bars on the card.

• Or leave it

  Some days are simply too full. At least you know which task will have to wait.

Changing your workday

How many hours you work per day and when you stop are set under Account, in Workday. You get there through the circle with the first two letters of your email address: at the bottom of the sidebar in the cockpit, top right in the classic view and on your phone. Choose Account & settings.

Different hours for each weekday go under Per-day schedule. Only that part is Pro: your day capacity and end time can be set on any plan.

Stopping early today? Click your end time, the one with the clock icon. In the panel that opens, When do you stop today?, you set a stop time for today only. Stopping later doesn't make your day capacity bigger. At most it gives back time the clock had taken, up to your day capacity minus your meetings.

Add meetings with Meetings at the top of your day. They come off your day capacity, not off the clock.