Tracking time and meetings
How to track your hours per task, fill in a whole day afterwards and add meetings, and which parts are in Pro.
With Pro, the hours you put on a task end up in your client report later. You can track them two ways: fill in a day afterwards, or let a timer run while you work. Both work on Free.
Filling in a whole day
By the end of the day you usually know roughly where your time went. That's what Log hours is for.
- Open the screen. Click Log hours at the top of Your week. In the cockpit the same button also sits above your capacity bar, next to your meetings.
- Pick the day. It starts on today. Yesterday or Other day takes you back.
- Check how long you worked. Worked (estimate) is already filled in with your day capacity, or with what you've logged if that is more. Change it if it's wrong. Your meetings that day are already part of it.
- Put time on your tasks. Each task has one field. Type how long you worked on it. The field saves itself as soon as you move on.
- Hand out the rest. At the bottom you see how much time is left. Put the rest on this task puts all of it on one task.
- Click Done.
Is the task you worked on missing? Find it under Add an existing task, or create it right there under New task. If you change hours in a month that has already ended, TaskBerry checks with you first, because your reports for that month change with it.
Letting a timer run
Set a task in progress and a timer starts on it. In the classic layout you do that with the start button on the card. On your phone, open the card and tap Start under Status. In the cockpit on a wide screen there is no start button on the card. Open the card there and click Start in its details. While the timer runs, clicking the clock on the card opens those details again, so you can stop it there too.
While the timer runs, the card shows a small clock with the time adding up. Stop the task or tick it off and that time goes onto the task's hours. If a timer ran for a very long time, say because you forgot it overnight, TaskBerry logs all of it and tells you to change the hours if that's wrong.
Changing the time on one task
Open a card's details. Under Time you see the hours and minutes on that task. Change them and click somewhere else to save. If a timer is still running, TaskBerry moves its start time so the total adds up.
Hours don't just disappear. When you delete a task that already has time on it, TaskBerry asks what should happen to those hours. For an open task that isn't in your backlog, you choose between Move to backlog (hours stay) and deleting, which takes the hours out of your hours overview. If the task is already done or already in your backlog, you choose between Delete and remove the hours from your hours overview and Cancel.
Meetings
Add a meeting with Meetings at the top of your day. Fill in how long it takes and, if you like, a name. Pick a later date to plan it ahead.
A meeting comes off your day capacity, not off the clock. Without a client it is Blocked time: it counts for your day, not for a client. Bill to client lets you pick a client. Give the meeting a name too, because without one it can't go to a client. In that client's report it shows up as a line of its own.
Work sessions and quick logging
If you spend an afternoon on all sorts of things for one client, a work session is easier than a timer per task. Click Track time and choose Start session.... Pick the client and start. When you're done, stop the session and split the time over the tasks you worked on.
From the same menu, Quick log hours... puts a block of hours on a client in one go, for today, yesterday or an earlier weekday this week, without opening a task.